Data Personal Assistant – Clinical Service Support

About the role

The Data Personal Assistant will deliver a comprehensive administrative and secretarial service to two Clinical Service Managers and provide backup support to three Clinical Nurse Managers when required. This position plays a vital part in ensuring smooth day‑to‑day operations within NHS Scotland’s clinical leadership teams.

Key responsibilities

• Provide personal administrative assistance to two Clinical Service Managers, including diary management, correspondence handling, and meeting coordination.
• Cross‑cover and support three Clinical Nurse Managers, undertaking similar secretarial duties as needed.
• Supervise assigned staff and manage associated administrative tasks.
• Maintain accurate records and ensure compliance with NHS policies, including PVG Scheme requirements.
• Promote equality, diversity and inclusion in all interactions.

Required profile

• Proven experience in an administrative or personal assistant role, preferably within a healthcare setting.
• Ability to work autonomously while supporting senior clinical staff.
• Strong organisational and communication skills.
• Eligibility to work in the United Kingdom and willingness to obtain PVG Scheme clearance if not already held.

Required skills

What we offer

• Supportive and inclusive workplace culture.
• Reasonable adjustments for disabled or neurodivergent candidates.
• Opportunities to develop administrative expertise within the NHS.