Department Assistant / Legal Secretary – Private Client

About the role

We are partnering with a respected law firm to recruit a Department Assistant / Legal Secretary for its Private Client team. The successful candidate will provide essential administrative support, ensuring the department runs smoothly while delivering high‑quality client service.

Key responsibilities

• Prepare accurate correspondence and documents, including audio and script typing.
• Interact with clients in person, by phone, and via email in a professional and friendly manner.
• Manage photocopying, post distribution and liaise with the Business Support Team.
• Maintain diaries, coordinate appointments and organise meeting rooms with refreshments as needed.
• Assist with file opening and closure in line with Law Society and SRAP requirements.
• Provide guidance to other Department Assistants across Private Client and other departments.
• Undertake training and self‑development activities.
• Uphold confidentiality of firm and client information and perform any other reasonable duties assigned by Partners.

Required profile

• Previous experience as a Legal Secretary or Department Assistant within a law firm.
• Strong administrative background with the ability to manage multiple tasks.
• Excellent attention to detail and ability to work effectively as part of a team.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.