Document Controller

About the role

Schindler UK & Ireland is seeking a Document Controller to join its head office in Addlestone. You will manage all aspects of document control for Schindler projects and provide essential administrative support to the NI/MOD Sales & Fulfilment departments across the region.

Key responsibilities

• Proactively manage the document control mailbox and oversee document flow.
• Upload and download documents to project websites, defining protocols based on customer specifications.
• Liaise with Sales, Project Management, Engineering teams and external clients to ensure timely, correctly formatted documentation.
• Create and submit site folders, handover documents, owner and maintenance manuals, and other owner documentation.
• Prepare project‑specific technical submittals and deliverables.
• Complete Pre‑Qualification Questionnaires (PQQ) to support the Sales team.
• Assist in renewing and maintaining business accreditation and certificates required for NI and MOD work in the UK and Ireland.

Required profile

• Proven experience in document control.
• Proficiency with MS Office and general computer usage.
• Strong attention to detail, tidy working practices and ability to work under pressure.
• Self‑motivation and effective time‑management to meet multiple project deadlines.
• Minimum of 5 GCSEs including English and Mathematics.
• Certified document controller training (preferred).

Required skills

• Microsoft Office (Word, Excel, Outlook).
• SAP.
• Documentum.
• Aconex.
• Asite.

What we offer

• Competitive salary with a discretionary annual bonus.
• Generous holiday entitlement (approximately 25 days).