Estates Co‑ordinator / Administrator

About the role

This temporary position supports a busy healthcare facilities team in Dartford. You will combine procurement, compliance, payroll and general administration to keep the estates function running smoothly.

Key responsibilities

• Raise purchase orders and process invoices using approved procurement systems.
• Provide day‑to‑day administrative support to Estates Managers, including document preparation and filing.
• Run monthly payroll files, ensure accuracy and maintain payroll records.
• Maintain statutory and contractual compliance documentation and support audits.
• Update information in CAFM and other estates systems and produce regular reports.
• Produce team newsletters, assist with toolbox talks and take accurate minutes of meetings.

Required profile

• Organised and detail‑oriented with strong administrative abilities.
• Flexible to work shift patterns between 07:00‑19:00, including weekends.
• Experience in a fast‑paced, compliance‑driven environment, preferably healthcare.
• Ability to handle multiple tasks and meet tight deadlines.
• Good written and verbal communication skills.

Required skills

• CAFM (Computer Aided Facility Management) system proficiency.
• Familiarity with procurement software.
• Basic payroll administration knowledge.

What we offer

• £13.00 per hour (PAYE) on a 37.5‑hour week.
• Fixed‑term contract from 13 July to 30 November 2026 with possible extension.
• Shift flexibility across three daily patterns and weekend coverage.
• Opportunity to gain experience in healthcare estates management.