Events Administrator

About the role

The Events Administrator will support the Events Team in delivering smooth, well‑organised events across London. This temporary, full‑time role involves handling enquiries, managing logistics and ensuring all event materials are prepared and accounted for.

Key responsibilities

• Manage and respond to enquiries received through the shared Events inbox.
• Process event bookings and maintain accurate event records and attendee data.
• Support the preparation, packing, and unpacking of event materials, and reconcile inventory after each event.
• Conduct regular stock checks, maintain inventory records and coordinate courier bookings.
• Arrange and manage event printing requirements, create collateral such as posters, speaker cards, signage and delegate materials.
• Set up event surveys, assist with post‑event reporting and proof‑read communications and printed materials.
• Provide basic marketing and promotional support and assist the wider Events Team with day‑to‑day administration.

Required profile

• Previous experience in events administration, coordination, office administration or marketing support.
• Highly organised with excellent attention to detail and ability to manage multiple priorities to deadlines.
• Confident written and verbal communicator, comfortable liaising with suppliers, couriers and external stakeholders.
• Proactive, reliable, able to work independently and as part of a collaborative team.
• Flexible and willing to support hands‑on event preparation activities.

Required skills

• Proficient in Microsoft Office suite – Outlook, Word, Excel and PowerPoint.
• Experience working with spreadsheets, databases and administrative systems.
• Ability to produce accurate written communications and proof‑read documents.
• Familiarity with booking systems, CRM platforms or event management software (advantageous).