Executive Administrative Assistant – Client Team (London)

About the role

Join the UK Client Team at J.P. Morgan Asset Management as an Executive Administrative Assistant. You will act as a trusted partner to a busy client‑facing group, ensuring smooth day‑to‑day operations and delivering a professional experience for colleagues and visitors.

Key responsibilities

• Manage diaries for multiple senior stakeholders, acting as gatekeeper and primary contact for inquiries.
• Coordinate complex travel arrangements in line with company policies.
• Organise internal and external meetings, handling rooms, dial‑ins, agendas, materials and attendee coordination.
• Arrange logistics for external visitors, including scheduling, access requirements and on‑site support in London.
• Process expenses and invoices end‑to‑end, including reconciliation and follow‑up.
• Monitor incoming requests, escalating risks and tracking actions to meet deadlines.
• Submit and track technology requests through internal systems.
• Support onboarding of new employees and liaise with facilities teams for workspace needs.
• Provide backup coverage for other assistants to ensure continuity.

Required profile

• Interest in building a career in administrative or executive support.
• Strong organisational abilities with meticulous attention to detail.
• Excellent written and verbal communication with a service‑oriented mindset.
• Proactive, flexible and able to manage shifting priorities calmly.
• High levels of confidentiality, discretion and sound judgment.

Required skills

• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.