Executive Assistant (3-month contract)

About the role

We are seeking an Executive Assistant to provide high‑level administrative support to senior stakeholders at a leading global financial services firm. This three‑month rolling contract is based onsite at our Canary Wharf office and involves managing complex schedules, travel and expense processes.

Key responsibilities

• Proactively manage senior executives’ diaries, coordinating meetings, calls, off‑sites and town‑hall events.
• Arrange end‑to‑end travel, create detailed itineraries with contingency plans and ensure cost‑effective compliance with policies.
• Process expenses in line with corporate guidelines, maintaining accurate documentation.
• Serve as a liaison for internal and external stakeholders, supporting client interactions and cross‑functional communications.
• Maintain and update internal administrative systems, including data entry, reporting and distribution lists.
• Collaborate with other assistants and business support teams to ensure seamless coverage and responsiveness.

Required profile

• Proven experience as an Executive or Business Assistant supporting senior stakeholders, preferably within investment banking or a corporate environment.
• Strong diary‑management skills with the ability to prioritise competing demands.
• Excellent written and verbal communication with a polished professional style.
• Demonstrated ability to coordinate complex travel arrangements efficiently.
• High attention to detail and accuracy in expense management and policy compliance.
• Proactive, adaptable and solution‑oriented, able to work under pressure in a fast‑paced environment.

Required skills