Executive Assistant & Facilities Coordinator – Private Equity

About the role

An exciting opportunity has arisen at a boutique private‑equity firm in Mayfair for a combined Executive Assistant and Facilities Coordinator. The role blends high‑level executive support with full ownership of the office environment, health & safety and facilities management. It starts as a temporary assignment with the prospect of becoming permanent.

Key responsibilities

• Manage complex diaries, international travel arrangements and visa processes for senior stakeholders.
• Handle confidential documents, expense reporting (Concur) and Amex reconciliation using Excel.
• Act as the primary liaison with the landlord, vendors and service providers.
• Oversee office maintenance, supplier contracts and overall presentation of the workspace.
• Take full responsibility for Health & Safety compliance, risk assessments and staff training.
• Control facilities budgets, approvals and cost tracking.

Required profile

• Proven experience as an Executive Assistant and Facilities Coordinator, preferably within financial services or private equity.
• Highly organised, proactive and detail‑driven with the ability to juggle competing priorities.
• Strong communication skills and confidence liaising at all organisational levels.

Required skills

• Advanced Excel
• Microsoft Word
• Microsoft PowerPoint
• Concur expense management system

What we offer

• Annual discretionary bonus
• Workplace pension
• Medical insurance
• Cycle‑to‑work scheme