Executive Assistant - Family

About the role

The role provides high‑level executive, secretarial and administrative support to Partners and Fee Earners within a leading London law firm’s Family department. You will act as a key liaison for clients and internal stakeholders while ensuring smooth day‑to‑day operations.

Key responsibilities

• Provide proactive executive assistance, including file opening, billing, closing and document formatting.
• Manage complex diaries, arrange meetings, coordinate conference calls and organise UK and international travel.
• Prepare legal documents, court bundles, client bibles and other specialised paperwork.
• Serve as the first point of contact for clients and internal teams.
• Maintain the department’s knowledge‑management and iManage systems.
• Coordinate seminars, webinars and departmental events.
• Assist with billing, draft invoices and support proactive WIP and aged‑debt management.
• Mentor and support Secretaries and Senior Secretaries.

Required profile

• Minimum 5 years’ experience as an Executive Assistant or Senior Legal Secretary in a law firm.
• Proven experience supporting Partners within a Family or Litigation team.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent communication skills and a client‑focused attitude.

Required skills

• Proficiency with iManage document‑management system.

What we offer

• Hybrid working model (50% office, 50% remote).
• Competitive salary of £50,000 per year.
• Full benefits package.
• Opportunity to work in a collaborative, high‑profile legal environment.