Executive Assistant for Managing Directors

About the role

We are looking for an organised, self‑motivated Executive Assistant to support two Managing Directors in the Corporate Affairs department at a leading company in Canary Wharf, London. The role is full‑time (35 hours per week) on a hybrid basis for an initial two‑month contract, offering a dynamic environment where you will manage high‑volume administrative tasks and international travel arrangements.

Key responsibilities

• Arrange complex international travel, including visas, often on short notice.
• Process travel and entertainment expenses through Concur, ensuring timely submission.
• Maintain and organise Outlook calendars for both MDs, scheduling virtual and face‑to‑face meetings across multiple time zones.
• Book meeting rooms, coordinate catering and logistics for internal meetings.
• Organise external and off‑site meetings, including dinner events.
• Provide general administrative support such as visitor passes, courier handling and ad‑hoc tasks.

Required profile

• Excellent communication skills and strong attention to detail.
• Highly organised and able to remain calm under pressure.
• Proactive, flexible and demonstrates sound judgement and integrity.

Required skills

• Microsoft Office (Word, Excel, PowerPoint)
• Outlook calendar management
• Concur expense management system

What we offer

• Daily rate of £238.50 (PAYE) for a 35‑hour week.
• Hybrid working model – three days on site, two days remote.
• Immediate start and exposure to senior leadership in a vibrant corporate setting.