Executive Assistant – Infrastructure (Maternity Cover)

About the role

We are seeking an Executive Assistant to provide maternity cover for our Infrastructure team at GIC, one of the world’s largest sovereign wealth funds. The role supports a team of senior professionals, ranging from Associate to Managing Director, and offers exposure to high‑impact projects across the infrastructure sector.

Key responsibilities

• Arrange domestic and international travel, securing approvals, optimal routes, and cost‑effective fares.
• Schedule internal and external meetings, book rooms via Condeco, and coordinate video/teleconferences.
• Manage electronic diaries across multiple time zones using Outlook.
• Process team expense reports through Concur and ensure compliance with GIC policies.
• Handle restaurant bookings and meal provisions for meetings.
• Oversee email inboxes, answer telephone calls, and perform ad‑hoc administrative tasks such as filing, photocopying, and event coordination.

Required profile

• Experience in a structured Executive Assistant or Team Assistant role.
• Ability to work in a fast‑paced environment with strong interpersonal dynamics.
• Proactive, flexible attitude with a willingness to meet tight deadlines.
• Professional demeanor and good communication skills.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Outlook
• Condeco meeting‑room booking system
• Concur expense management system

What we offer

• Hybrid working model – 4 days in the office, 1 flexible day.
• Opportunity to work within a global long‑term investment organisation.
• Exposure to senior leadership and high‑visibility infrastructure projects.