Executive Assistant

About the role

We have an exciting new opportunity for an Executive Assistant to join the team at Oxford Technical Solutions. This role provides proactive administrative support to the CEO and board, freeing the CEO to focus on strategic leadership, business growth and stakeholder engagement.

Key responsibilities

• Manage diaries, appointments and meeting schedules, resolve conflicts and allocate time for strategic priorities.
• Coordinate and organise management, board and strategic planning meetings, including venue bookings, agendas and virtual set‑up.
• Prepare briefing materials, draft routine correspondence and quality‑check documents ahead of meetings and events.
• Arrange UK and international travel, accommodation and itineraries, and process related expenses.
• Produce meeting minutes, maintain action trackers and follow up on assigned actions.
• Act as central contact for internal and external stakeholders, supporting company initiatives and projects.
• Prepare, proofread and format reports, presentations and business documents, and manage electronic signatures.

Required profile

• Previous experience as a PA, Executive Assistant or similar supporting director or board level.
• Excellent organisational and time‑management skills with ability to prioritise competing demands.
• Strong written and verbal communication, with discretion handling confidential information.
• Proven ability to manage complex diaries, coordinate multi‑stakeholder meetings and take accurate minutes.
• Self‑motivated, able to work independently in a fast‑paced environment.
• Approachable team player who builds effective working relationships.

Required skills

• Microsoft 365 suite (Outlook, Word, PowerPoint, Teams).
• Confluence and other document‑management/e‑signature systems.

What we offer

• Discretionary annual profit‑share bonus.
• 27 days annual leave plus bank holidays.
• 5% employee and 5% employer pension contributions via salary‑sacrifice scheme.
• Group Income Protection Insurance.
• Private Medical Insurance.
• Death in Service Scheme.
• Electric Vehicle Scheme.
• Smart‑casual dress code.