Executive Assistant – Legal & Business Support (12‑month Fixed‑Term)

About the role

We are seeking an experienced Executive Assistant or Legal PA to join our professional services team on a 12‑month fixed‑term basis. You will provide high‑level administrative and operational support, ensuring smooth day‑to‑day operations while delivering exceptional client service.

Key responsibilities

• Provide comprehensive administrative support to the team, ensuring smooth daily operations.
• Coordinate internal, client and project meetings, prepare agendas and take accurate minutes.
• Manage complex diaries, schedule meetings, appointments and arrange travel, including international trips.
• Organise meeting rooms, catering, equipment and logistics for meetings and events.
• Support planning and delivery of internal and external events, maintaining attendee lists.
• Assist with business development and marketing activities, maintaining LinkedIn profiles, client databases and development records.
• Prepare legal directory submissions, professional biographies, CVs, departmental profiles and client newsletters.
• Act as a primary point of contact for client enquiries, delivering a proactive service.
• Create, maintain and update client and matter records, ensuring accuracy and compliance.
• Support compliance processes such as conflict checks, client onboarding, risk assessments and client identification.
• Prepare reports, presentations, correspondence and legal documentation for fee earners.
• Produce financial and management reports, maintaining internal systems and databases.
• Support file management and coordinate regular file reviews for compliance.
• Assist with financial administration, including billing information, draft bills, pro‑formas and client invoices.
• Liaise with finance teams, clients, barristers and external professionals regarding invoices and payments.
• Raise purchase orders, process expenses and manage related administration.

Required profile

• Proven experience as an Executive Assistant or Legal PA in a professional services environment.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication abilities.
• Ability to build strong relationships with internal and external stakeholders.
• High level of accuracy and attention to detail.
• Proactive, client‑focused attitude.
• Experience handling confidential information and complying with regulatory requirements.
• Competence in diary management, travel coordination and event planning.

Required skills