Executive Assistant – London Office Support

About the role

Ingenico is seeking an Executive Assistant to provide high‑level administrative and organisational support to its global executive team and to act as the central point of contact for the new London office. This role combines executive support with office coordination, ensuring smooth day‑to‑day operations and professional interactions with visitors and stakeholders.

Key responsibilities

• Manage complex calendars, schedule meetings and appointments, and arrange European and global travel.
• Act as gatekeeper, prioritising communications and requests for senior executives.
• Prepare reports, presentations and briefing materials on behalf of the leadership team.
• Coordinate internal and external meetings, handling logistics and follow‑ups.
• Handle confidential information with discretion and professionalism.
• Support project coordination and track key deliverables.
• Facilitate communication across departments and external stakeholders.
• Serve as the primary point of contact for the London office, welcoming guests and ensuring a smooth workplace experience.

Required profile

• Exceptional organisational and time‑management abilities.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to multitask and work under pressure.
• Discretion, confidentiality and a proactive problem‑solving approach.

Required skills

• Proficiency in Microsoft Office and collaboration tools.