Executive Assistant – M&A (3‑month contract)

About the role

Join a leading global financial services firm as an Executive Assistant supporting the M&A team in a fast‑paced investment banking environment. This three‑month rolling contract is based onsite at Canary Wharf and offers the chance to work closely with senior stakeholders across the organisation.

Key responsibilities

• Manage complex executive diaries, schedule meetings and coordinate conference calls (Zoom, Blue Jeans, telepresence).
• Arrange detailed travel itineraries, including flights, trains, visas, accommodation and transport, adhering to policy and handling last‑minute changes.
• Process business expenses in partnership with the offshore expense team, ensuring accurate tracking and timely reimbursement.
• Maintain and update internal systems such as Concur, eSource, Travel Portal, iMeet/iMemo, Concierge service, OMD and FTC.
• Organise room bookings, filing, stationery orders and business card requests.
• Provide coverage for other assistants within the CIB group during absences.

Required profile

• Professional, client‑focused executive support with strong relationship‑building skills.
• Highly organised, proactive and detail‑oriented, able to anticipate needs and work under pressure.
• Excellent communication, calm demeanour and a solutions‑focused mindset.
• Ability to collaborate across teams and adapt to a fast‑changing environment.

Required skills

• Concur
• eSource
• Travel Portal
• iMeet / iMemo
• Concierge service
• OMD
• FTC
• Zoom
• Blue Jeans
• Telepresence