Executive Assistant & Office Lead (London)

About the role

Cirque du Soleil Entertainment Group is seeking a proactive Executive Assistant & Office Lead to support the CEO and other senior executives in London while establishing and managing a new office space. This hybrid role blends high‑level executive support with hands‑on office leadership in a fast‑moving, international entertainment environment.

Key responsibilities

• Provide comprehensive executive assistance to the CEO and London‑based executives, including complex calendar and multi‑time‑zone travel coordination.
• Organise internal and external meetings, board interactions, and stakeholder engagements.
• Prepare, review and edit correspondence, briefing materials and presentations.
• Act as gatekeeper, prioritising executive time and anticipating needs.
• Collaborate with global Executive Committee members and their assistants.
• Lead the London office set‑up: support lease selection, coordinate site visits, and manage vendor relationships.
• Oversee office fit‑out, including furniture, IT equipment, printers, meeting rooms and supplies.
• Maintain a professional, welcoming environment for staff, partners and visitors.

Required profile

• Several years of experience supporting C‑level executives in a multinational setting.
• Strong judgment, discretion and ability to handle confidential information.
• Excellent organisational skills and capacity to manage multiple priorities in a fast‑paced environment.
• Proven experience in office set‑up or facilities management.

Required skills