Executive Assistant / Office Manager (Mayfair, London)

About the role

We are seeking a proactive Executive Assistant and Office Manager to support the Founder of a boutique investment firm located in Mayfair. The role blends 60% executive assistance – managing a demanding diary, travel and personal tasks – with 40% office management, ensuring the workplace runs smoothly.

Key responsibilities

• Manage the Founder’s business and personal diary, arrange travel, flights, hotels and itineraries.
• Process expenses, coordinate with private homes and staff for seamless movements.
• Oversee office supplies, stock levels, vendor relationships and repairs.
• Welcome visitors, handle guest logistics and maintain a professional reception area.
• Administer holidays, onboarding of new starters and record office expenditures.
• Act as the liaison with the external IT provider, schedule updates and resolve issues.
• Coordinate private property matters and family travel arrangements.
• Handle ad‑hoc tasks such as gift purchasing and general administration.

Required profile

• Proven experience as a corporate PA or Executive Assistant, preferably in a senior‑level environment.
• Strong organisational skills with a keen eye for detail and the ability to anticipate needs.
• Hands‑on attitude, comfortable working with IT equipment and troubleshooting basic issues.
• Excellent communication skills and a collaborative approach with senior support staff.

Required skills

What we offer

• Competitive salary of £55,000 per year.
• Full‑time permanent position in a prestigious Mayfair location.
• Opportunity to work closely with senior leadership in a dynamic investment firm.