Executive Assistant – Senior Associate (Hybrid, London)

About the role

We are seeking an Executive Assistant to support three senior leaders in a global organisation. The role is hybrid, based in London, and offers a six‑month fixed‑term contract. You will act as a trusted partner, ensuring smooth day‑to‑day operations for senior executives.

Key responsibilities

• Complex diary and calendar management for multiple senior leaders
• Coordinate extensive international travel, accommodation, visas and itineraries
• Arrange board meetings, agendas and executive communications
• Manage executive expenses and monthly reconciliations
• Liaise with clients, senior stakeholders and business guests
• Coordinate with Finance and Legal on invoicing, billing and collections
• Organise meetings, events and internal projects
• Support onboarding of new employees alongside Recruitment
• Maintain documentation and electronic filing systems
• Act as a liaison across IT, Finance, Sales and PR departments

Required profile

• Previous experience supporting multiple senior executives (ideally 3+)
• Outstanding organisational and time‑management abilities
• Excellent communication and stakeholder‑management skills
• Highly proactive with a “can‑do” attitude and strong attention to detail
• Experience in a large corporate environment (advantageous)

Required skills

• Concur expense management system