Executive Assistant to CEO & President

About the role

We are looking for an experienced Executive Assistant to provide high‑level support to our Chief Executive Officer and President. You will be the central point of contact, managing complex diaries, travel arrangements and ensuring smooth governance across the organisation.

Key responsibilities

• Manage and coordinate the CEO’s and President’s calendars, meetings and travel.
• Organise Board of Trustees, Executive and Council meetings, preparing agendas, papers and AI‑enabled minute taking.
• Produce accurate minutes, maintain governance records and track action items.
• Support governance processes, officer recruitment, elections and senior communications.
• Attend national events and the annual conference as required.

Required profile

• Proven experience as an Executive Assistant, Personal Assistant or senior administrator supporting senior leaders.
• Demonstrated ability to organise complex meetings and manage busy diaries.
• Excellent attention to detail, organisational skills and the capacity to juggle multiple priorities.
• Strong communication skills with a high level of discretion handling confidential information.
• Confidence using digital technology and Microsoft Office suite.
• Experience in a charity, membership, healthcare or not‑for‑profit environment is advantageous but not essential.

Required skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook)

What we offer

• Hybrid working – 2 days in the London office, 3 days remote.
• A varied, high‑profile role supporting senior leadership.
• Collaborative and supportive team culture.
• Opportunities to develop governance and executive support expertise.