Executive Assistant to C‑Suite Executive

About the role

We are looking for an experienced, proactive, and highly organised Executive Assistant to provide dedicated support to a senior C‑Suite executive in a fast‑paced, office‑based environment in London.

Key responsibilities

• Manage extensive diary, inbox and correspondence for the C‑Suite executive.
• Coordinate internal, external and Board meetings, as well as stakeholder engagements.
• Arrange domestic and international travel, including flights, accommodation, transport, visas and detailed itineraries.
• Handle company expenses, Amex reconciliations and expense coding with accuracy and timely submission.
• Prepare presentations, reports and spreadsheets, using advanced Excel formulas and PowerPoint.
• Utilise AI tools such as Claude, Copilot and ChatGPT to boost productivity and support research.
• Act as liaison with investors, clients and external stakeholders, maintaining professional relationships.
• Support company conferences, events, client hospitality and annual off‑site trips.
• Oversee office management tasks including supplies, catering and facilities.
• Provide private PA support for personal administration, appointments, shopping and travel.
• Assist with LinkedIn activity, marketing initiatives and wider business projects.

Required profile

• Proven experience as an Executive Assistant supporting C‑Suite executives.
• Background in Investment Banking, Private Equity, Real Estate, Financial Services or a high‑growth business.
• Exceptional diary, inbox, travel and stakeholder management abilities.
• Strong experience managing expenses and executive administration.
• Excellent communication and interpersonal skills with confidence to engage at all levels.
• Ability to handle confidential information with discretion.

Required skills

• Advanced Microsoft Excel (including formulas).
• Microsoft PowerPoint.
• Proficiency with AI tools such as Copilot, Claude and ChatGPT.

What we offer

• Permanent contract with a competitive salary of £60,000‑£75,000 per year plus bonus.
• Office‑based role in the West End, London.
• Opportunity to work closely with senior leadership in a dynamic financial services environment.