Executive Assistant to C‑suite

About the role

A highly regarded investment management firm is seeking an exceptional Executive Assistant to join its London office, supporting a dynamic C‑suite executive in a fast‑paced, high‑performing environment. The role requires building trusted relationships, anticipating needs and operating with complete discretion.

Key responsibilities

• Complex and ever‑changing diary management across multiple time zones
• Coordinating extensive international travel, itineraries and logistics
• Managing inboxes, prioritising communications and acting as a trusted gatekeeper
• Preparing meeting packs, board papers, presentations and briefing documents
• Liaising confidently with senior stakeholders, investors and external partners
• Coordinating internal and external meetings, events and off‑sites
• Processing expenses and maintaining accurate records
• Supporting strategic projects and ad‑hoc business initiatives
• Building strong relationships across the wider business and acting as a key point of contact

Required profile

• Proven experience as an Executive Assistant supporting C‑suite executives in a fast‑paced financial services environment
• Proactive, highly organised and able to anticipate needs
• Confident decision‑making with the ability to manage competing priorities
• Strong credibility with stakeholders at all levels
• Exceptional communication skills and meticulous attention to detail
• Calm, solutions‑focused approach and genuine business partnership mindset
• Previous financial services experience (essential)

Required skills

What we offer

• 25 days annual leave plus bank holidays
• Bonus scheme
• Life Assurance
• Private healthcare and additional health benefits
• Cycle‑to‑work scheme
• Enhanced pension
• Hybrid working (1‑2 days remote per week)