Executive Assistant to Founder – Remote (London)

About the role

We are seeking an experienced Executive Assistant to support the Founder and CEO of a fast‑growing AI scale‑up. This remote role, based around London, will involve managing a busy diary, handling communications and ensuring smooth day‑to‑day operations as the company moves towards Series A.

Key responsibilities

• Own the Founder’s inbox, prioritise messages, draft responses and follow up on important conversations.
• Manage a complex diary, schedule meetings and protect the Founder’s time.
• Act as the professional point of contact for customers, partners, investors and external stakeholders.
• Prepare meeting agendas, briefing notes, presentations and supporting documents.
• Coordinate meetings, events and speaking engagements, handling all logistics.
• Arrange domestic and international travel, accommodation and itineraries.
• Track actions, deadlines and follow‑ups to ensure commitments are delivered.
• Collaborate with internal teams to gather information and produce high‑quality executive materials.
• Support company meetings, leadership sessions and events as the business scales.

Required profile

• Previous experience as an Executive Assistant supporting a Founder, CEO or senior executive.
• Strong diary and inbox management skills with the ability to juggle competing priorities.
• Excellent written and verbal communication, confident drafting on behalf of senior leadership.
• Highly organised, proactive and able to work independently.
• Attention to detail and ability to handle confidential information.
• Comfortable building relationships with internal teams and external stakeholders.
• Experience in a startup, scale‑up or fast‑paced environment is a plus.

Required skills