Executive Assistant to Founders (AI Startup)

About the role

This Executive Assistant position supports the founders of a fast‑growing AI company. You will be embedded in the daily rhythm of the business, helping to prioritise the founders' time, prepare them for key conversations and manage the operational details that keep the startup running smoothly.

Key responsibilities

• Manage complex, fast‑moving calendars and inboxes for the founders.
• Draft and follow up on correspondence, ensuring clear communication with investors, clients and partners.
• Prepare meeting briefs, research and materials so founders are fully equipped for discussions.
• Coordinate UK and international travel with detailed itineraries.
• Oversee office logistics, supplier relationships, invoices and expenses.
• Support internal tools such as Notion and Google Workspace, and organise team events, off‑sites and travel.
• Facilitate scheduling and communication with investors and clients, producing briefing notes and investor updates.
• Own ad‑hoc projects across operations, research and communications, unblocking issues when no clear owner exists.

Required profile

• Experience as an EA/PA in a startup or similarly fast‑paced environment.
• Strong academic background (First Class or high 2:1) from a reputable university.
• Exceptional organisational ability with meticulous attention to detail.
• Excellent written English and the capacity to produce polished communications.
• High agency, good judgement and the ability to prioritise independently.
• Professional discretion and confidentiality.

Required skills

• Google Workspace
• Notion
• Slack
• AI tools

What we offer

• Salary range £40,000‑£55,000 per year
• Full‑time permanent contract
• Opportunity to develop into a Chief of Staff role as the company scales