Executive Assistant to Managing Director

About the role

We are seeking an experienced Executive Assistant to support the Managing Director of a leading international beauty and cosmetics distribution business. The role combines high‑level administrative duties with personal assistance, ensuring the director is fully prepared for all business and personal commitments.

Key responsibilities

• Provide executive‑level administrative and personal support to the Managing Director.
• Manage and prioritise diary arrangements, preparing the director for meetings and commitments.
• Organise meetings, prepare papers, arrange logistics, take minutes and follow up on actions.
• Coordinate travel arrangements and ensure all logistics are in place.
• Handle email correspondence and act as liaison with internal and external stakeholders.
• Process expenses and manage confidential documents with discretion.
• Support commercial action plans, client relationship maintenance and key account administration.
• Organise company activities, internal events and prepare documentation using the full MS Office suite.

Required profile

• Proven experience as an Executive Assistant, Personal Assistant or similar senior administrative role.
• Excellent diary management, organisational and prioritisation abilities.
• Strong written and verbal communication skills.
• Confident note‑taking with the ability to produce clear minutes and action items.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel