Executive Assistant to the CEO

About the role

We are seeking an experienced Executive Assistant to provide high‑level support to the CEO of a leading UK charity. The role involves managing complex diaries, coordinating board activities, and acting as a trusted point of contact for internal and external stakeholders.

Key responsibilities

• Manage the CEO’s diary, inbox and prioritise daily activities.
• Prepare agendas, reports, presentations and briefing papers for senior meetings.
• Coordinate board and committee meetings, including agenda setting, minute‑taking and governance documentation.
• Arrange travel, accommodation and expense claims.
• Support senior management team events, away days and forums.
• Maintain governance records such as trustee registers, conflict‑of‑interest declarations and DBS compliance.
• Assist with organisational compliance, reporting and risk‑management processes.
• Identify and implement improvements to administrative processes.

Required profile

• Proven experience supporting senior leaders in a fast‑paced, high‑profile environment.
• Excellent diary, inbox and stakeholder management abilities.
• Strong minute‑taking and report‑writing skills.
• High discretion, professionalism and attention to detail.
• Ability to build effective relationships at all organisational levels.

Required skills

• Microsoft Office 365

What we offer

• £39,000 per annum (pro rata)
• 28 hours per week
• Hybrid working – on‑site with one day remote per week
• Opportunity to contribute to a respected charity’s leadership team