Executive Assistant to the CIO

About the role

The Executive Assistant to the Chief Information Officer (CIO) provides high‑level, confidential support to the CIO and the IT Executive Committee. Working within the CIO Office, the assistant ensures the CIO can focus on strategic technology priorities by managing schedules, communications, travel and administrative tasks.

Key responsibilities

• Manage the CIO’s complex calendar, schedule and prioritize meetings using Microsoft Outlook and Teams.
• Prepare meeting materials, book rooms, arrange catering and set up required technology.
• Coordinate recurring meetings, compile and distribute meeting packs, and take minutes when needed.
• Draft concise administrative emails on behalf of the CIO to internal and external stakeholders.
• Organise domestic and international travel, including bookings, visas, itineraries and contingency planning.
• Process expense reports and e‑days requests in line with company policy.
• Handle stakeholder requests, exercising judgement to prioritize and route inquiries appropriately.
• Build and maintain relationships with other executive assistants and support teams across the organisation.

Required profile

• Proven experience supporting senior executives in a fast‑paced environment.
• Exceptional organisational and time‑management abilities.
• Strong written communication skills and professional demeanor.
• Ability to handle confidential information with discretion.
• Proactive problem‑solving and the capacity to anticipate scheduling conflicts.

Required skills

• Microsoft Outlook
• Microsoft Teams