Executive Operations Assistant

About the role

We are seeking an Executive Operations Assistant to act as the organisational backbone for a fast‑growing premium business. Reporting to the Founder and senior leadership, you will keep projects moving, ensure compliance, and support day‑to‑day operations across multiple locations.

Key responsibilities

• Support the Founder, Practice Manager and Compliance Manager with diary management, meeting coordination and priority setting.
• Coordinate cross‑functional projects, including new site openings and compliance updates.
• Liaise with suppliers, contractors, PR and marketing agencies to drive campaigns, launches and media opportunities.
• Monitor project progress, chase outstanding actions and follow up on invoices.
• Identify and implement process improvements to increase efficiency.

Required profile

• Highly organised, proactive and resourceful with a natural ownership mindset.
• Comfortable juggling multiple priorities and communicating confidently at all levels.
• Calm under pressure, solutions‑focused and able to spot gaps before they become issues.
• Experience in roles such as Executive Assistant, Operations Coordinator, Office Manager or Project Coordinator.
• Background in healthcare, aesthetics or other regulated environments is a plus but not mandatory.

Required skills