Executive Personal Assistant & Office Manager

About the role

Join the Corporate Services division of the Derbyshire Constabulary and play a pivotal role in supporting essential police services. As an Executive Personal Assistant & Office Manager, you will provide high-level secretarial support to the Head of Department and the Senior Leadership Team, ensuring operational excellence within a high-stakes environment.

Main Missions

• Provide expert secretarial and administrative support to the Head of Department and the Senior Management Team.
• Coordinate committee documentation between the Police and the Office of the Police and Crime Commissioner (OPCC) to ensure seamless communication.
• Organize, attend, and take high-quality minutes for key police-level meetings.
• Act as the central point of contact for coordination, quality assurance, and record management between the Police and the OPCC.
• Support the implementation of the Police and Crime Plan through meticulous document control.
• Manage financial administrative tasks, including purchase orders and procurement requests.

Profile sought

• Proven experience in high-level administrative roles or executive assistance.
• Demonstrated ability to work autonomously and manage complex coordination tasks.
• Exceptional interpersonal skills with the ability to handle stakeholders with courtesy and tact.
• Proven track record of working within highly confidential and sensitive environments.
• Strong attention to detail and commitment to maintaining high quality standards.

Required Skills

• Advanced word processing and administrative expertise.
• Expert minute-taking and meeting coordination.
• Effective document management and quality assurance.
• Financial administration (Purchase Orders/Procurement).
• Stakeholder management and professional communication.