Expenses Associate – 12‑Month Fixed‑Term Contract

About the role

We are partnering with a leading university in Leeds to find an Expenses Associate on a 12‑month fixed‑term contract. The role is central to the Shared Services team, ensuring that staff, student and visitor expense claims are processed accurately, promptly and in line with university and HMRC regulations.

Key responsibilities

• Validate and process expense claims for staff, students and visitors.
• Perform compliance checks on receipts, approvals and supporting documentation.
• Respond to expense‑related queries via email and Teams, providing clear guidance.
• Verify mileage, travel advances and related evidence.
• Assist with month‑end reconciliations, reporting and preparation of audit‑ready documentation.
• Maintain accurate financial records and contribute to strong audit standards.

Required profile

• Experience in expenses, accounts payable, purchase ledger or finance administration.
• Excellent attention to detail, organisation and accuracy.
• Strong communication skills with a customer‑focused approach.
• Proactive, team‑oriented mindset and ability to work independently.

Required skills

• Microsoft Excel
• Microsoft Outlook