Facilities Administrative Assistant

About the role

Our client, a prestigious UK law firm, is looking for a Facilities Administrative Assistant to support the day‑to‑day operations of its London office on a permanent basis. The role involves handling facilities enquiries, coordinating repairs, and ensuring the office environment runs smoothly.

Key responsibilities

• Respond to and monitor all Facilities Helpdesk enquiries via email, Teams and phone, and assign tasks to the appropriate departments.
• Set up furniture and equipment configurations for client meeting rooms and events.
• Act as the main contact for London staff regarding faults, spills, leaks and coordinate resources to resolve issues.
• Draft and send Facilities Helpdesk email communications.
• Communicate daily with on‑site M&E engineer and other sub‑contractors.
• Order office supplies and liaise with suppliers.
• Conduct daily checks of cleanliness and supplies in facilities areas and complete floor walks.
• Assist with internal office moves and related communications.
• Process invoices, create purchase orders and manage credit‑card expenses using the firm’s account management software.

Required profile

• Previous facilities experience in a law firm or professional services environment.
• Experience coordinating meeting rooms for events and functions.
• Good knowledge of Microsoft Office, particularly Word and Excel.

Required skills

• Microsoft Word
• Microsoft Excel

What we offer

• Competitive salary
• Five‑day onsite schedule (8:00 am – 6:00 pm)
• 25 days annual leave, medical insurance and regular team events