Facilities Coordinator

About the role

We are seeking a Facilities Coordinator to ensure our London office runs smoothly and supports a positive employee experience. You will be the primary point of contact for all workplace‑related matters, from desk allocations to health & safety coordination.

Key responsibilities

• Manage workspace planning, desk allocations and office layout to optimise space utilisation.
• Support onboarding by preparing workstations, access and orientation for new joiners.
• Liaise with the serviced office team to coordinate maintenance, cleaning, vendor requests and resolve issues promptly.
• Provide general administrative support, organise internal events and maintain office supplies.
• Assist with health & safety processes, emergency preparedness and global business continuity plans.
• Act as the go‑to person for employee queries related to the office environment and contribute to employee experience initiatives.
• Report on workplace trends, support vendor coordination and help drive continuous improvements.

Required profile

• Proven experience in office coordination, facilities support or business support roles.
• Strong organisational and multitasking abilities.
• Excellent communication and stakeholder‑management skills.
• Ability to build effective relationships with internal teams and external service providers.
• Proactive, solution‑oriented mindset.

Required skills