Facilities Coordinator – Office & Logistics Management

About the role

Reed Business Support is seeking an experienced Facilities Coordinator to ensure the smooth operation of office facilities, logistics and supplier relationships. Reporting to senior management, you will lead a small support team while juggling a variety of day‑to‑day tasks in a fast‑paced environment.

Key responsibilities

• Oversee daily facilities management, including cleaning, waste, HVAC, security systems and fire safety compliance.
• Coordinate office repairs, furniture maintenance and workplace improvement projects.
• Manage supplier contracts, insurance renewals and parking permits.
• Administer company fleet – fuel cards, insurance, fines, vehicle incidents and related travel arrangements.
• Arrange employee train travel and hotel accommodation.
• Supervise three direct reports covering compliance, IT and health & safety support.
• Maintain purchasing accounts, office supplies and accurate operational records.
• Provide regular updates to senior management and build strong relationships with internal departments and external contractors.

Required profile

• Previous experience in facilities, office management, operations or a similar role.
• Proven ability to manage suppliers, contractors and service agreements.
• Supervisory or line‑management experience.
• Strong organisational, problem‑solving and communication skills.
• Good understanding of workplace compliance and health & safety requirements.

Required skills

• Proficiency in Microsoft Office and business systems.

What we offer

• Competitive salary between £35,000 and £41,000 per year.
• Company pension scheme.
• 25 days holiday plus bank holidays.
• Free onsite parking.
• Career development and training opportunities.