Fleet Administrator

About the role

We are seeking a practical and organised Fleet Administrator to support our Fleet team in Sutton. Reporting to the Fleet Manager, you will combine office‑based administration with hands‑on tasks around vehicles, ensuring smooth operation of our fleet services.

Key responsibilities

• Coordinate vehicle servicing, MOTs, breakdowns, repairs and arrange temporary or relief vehicles.
• Schedule appointments, manage engineers’ diaries and keep relevant departments informed of fleet activities.
• Handle telephone and email enquiries, chase updates and resolve routine exceptions.
• Maintain accurate fleet records in Sabre, including vehicle details, fines, spare keys and driver licences.
• Support accident administration, liaise with employees, arrange repairs and manage insurance documentation.
• Prepare vehicles and paperwork for new starters and perform routine condition checks.
• Fit and remove vehicle cameras and tracking devices, working on‑site in vans as required.
• Update Webfleet tracking information, monitor unit performance and produce efficiency reports.

Required profile

• Full, clean driving licence held for at least two years.
• Excellent communication, organisation and customer‑service skills.
• Ability to work under pressure, multitask and take initiative.
• Positive, can‑do attitude with a willingness to be hands‑on.

Required skills

• Experience using Sabre fleet management software.
• Proficiency with Webfleet vehicle tracking system.
• Good general IT skills.