Grants Administrator

About the role

An organised and proactive Grants Administrator is needed to support a busy Grants team in Portsmouth. Reporting to the Senior Grants Officer, you will ensure grant applications and awards are processed efficiently while delivering a professional service to applicants, stakeholders and beneficiaries.

Key responsibilities

• Act as the first point of contact for grant applicants, handling enquiries by phone, email and face‑to‑face.
• Monitor and administer grant applications through online portals and internal management systems.
• Maintain accurate, up‑to‑date records and ensure consistent data entry.
• Provide administrative support for workshops, events and stakeholder activities.
• Prepare case files, correspondence and supporting documentation for individual grants.
• Organise meetings, draft agendas, arrange hospitality and record minutes and decisions.
• Produce reports, statistics and graphical information using Microsoft Excel and other Office 365 applications.
• Develop and maintain positive relationships with internal and external stakeholders, including funded organisations and beneficiaries.

Required profile

• Previous experience in an administrative or coordination role.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent attention to detail and high level of accuracy.
• Confident written and verbal communication skills.
• Good customer‑service abilities and professionalism when handling enquiries.
• Understanding or empathy for the Armed Forces community and the support available to serving personnel, veterans and families.

Required skills

• Microsoft Excel
• Microsoft Office 365 (Word, Outlook, PowerPoint)
• Database management

What we offer

• Hybrid working
• Enhanced annual leave
• Private medical insurance
• Life assurance
• Employee Assistance Programme
• 7% employer pension contribution
• Salary sacrifice pension scheme
• Enhanced maternity, paternity and sick pay
• Cycle to Work scheme
• Free access to on‑site fitness centre and on‑site parking