Legal Administrative Assistant – London

About the role

We are looking for an experienced Legal Administrative Assistant to support a specialist law firm in the City of London. The role combines office administration, event coordination and client‑facing support in a hybrid working model.

Key responsibilities

• Coordinate meetings, webinars and client‑facing events, handling catering, RSVPs, room and technology setup, name badges and engagement tracking.
• Provide word‑processing support, dictation, document amendments and production.
• Plan and manage office events, budgets and external resources.
• Handle calendar management, travel arrangements and meeting planning.
• Support onboarding and off‑boarding processes with HR & IT, including mandatory training tracking.
• Assist with marketing and client development activities and events.
• Manage time‑keeping support, expense reimbursements and stationery inventory.
• Coordinate NDAs, records management, information storage, retention and retrieval.
• Oversee courier services, first‑line IT support and office service operations such as mail and reception.
• Work with the US team on emergency preparedness and disaster recovery plans.
• Provide backup support to Legal, Finance & Operations administrators for client matters, file openings and engagement letters.

Required profile

• 2‑3 years of administrative experience, preferably within a law firm.
• Associate or undergraduate degree in Business or a related field, or equivalent work experience.
• Excellent written and verbal communication with strong attention to detail.
• Ability to manage multiple priorities, work under pressure and maintain confidentiality.
• Willingness to work occasional overtime as needed.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• 3E (preferred)
• NetDocs (preferred)

What we offer

• Competitive salary of £40,000 per year.
• Hybrid working model after an initial three‑month onsite period.
• Opportunity to join a small, cohesive team in a leading law firm.