Legal Executive Assistant

About the role

We are looking for a Legal Executive Assistant to join the secretarial team of a full‑service law firm on a fixed‑term basis, covering maternity leave. The role will support the Dispute Resolution team in our London office, ensuring smooth day‑to‑day operations and high‑quality client service.

Key responsibilities

• Provide comprehensive secretarial support to fee earners within the Dispute Resolution team.
• Open new files and prepare client care documentation, including AML and conflict checks.
• Draft, format and amend legal documents, correspondence and court forms such as witness statements and Notices of Change.
• Prepare, paginate and finalise bundles and exhibits for court proceedings.
• Handle court filings via online portals and manage related email communications.
• Support billing by raising invoices, processing payment requests and monitoring disbursements.
• Assist in debt recovery, chase outstanding payments and produce financial reports.
• Generate practice reports from Practice Evolve and conduct legal/factual research.
• Maintain accurate, confidential filing systems and support the complaints handling process.
• Perform general office tasks including printing, scanning, copying and document collation.

Required profile

• 2–4 years of experience in a legal secretarial role within a contentious environment, preferably supporting Dispute Resolution or Litigation teams.
• Strong understanding of legal processes such as AML, conflict checks, billing and court procedures.
• Excellent document‑formatting skills with keen attention to detail.
• Highly organised, able to manage multiple tasks and meet strict deadlines.
• Clear, professional written and verbal communication.
• Proactive, adaptable and team‑focused attitude.

Required skills

• Practice Evolve
• DocuSign
• Titanfile
• Infotrack