Office Administrator

About the role

An excellent opportunity for an Office Administrator to join a well‑established company based in Maidstone, Kent. This is a permanent, part‑time position working 20 hours per week from Monday to Friday, supporting the operations team and acting as the first point of contact for clients and employees.

Key responsibilities

• Manage shared inboxes, respond to routine enquiries and act as the first point of contact for internal queries.
• Prepare, format and circulate reports, meeting notes, presentations and client updates.
• Maintain accurate records, databases, filing systems (digital and physical) and health & safety documentation.
• Schedule and coordinate meetings, site visits, team calendars and resource allocation.
• Monitor expenses against budgets, assist with supplier onboarding and support quote, tender and contract administration.
• Liaise with engineers, subcontractors and clients to coordinate activities and ensure deadlines are met.

Required profile

• Minimum 2 years’ experience in office administration or finance‑focused support.
• Confident working with numbers, quotes and basic finance processes.
• GCSEs in English and Maths (grade C/4 or above); Business Administration qualification desirable.
• Highly organised, proactive with strong written and verbal communication skills.

Required skills

• Microsoft Excel
• Microsoft Word
• Xero accounting software

What we offer

• Competitive salary of £15.00 per hour.
• 20 days holiday plus bank holidays (pro‑rated).
• Private healthcare and company contributory pension scheme.
• Pirkx membership for additional perks.