Office Administrator – Swindon

About the role

Responsive Personnel are looking for a highly organised Office Administrator to keep the Swindon office running smoothly. You will provide essential administrative support, manage daily operations and ensure a professional environment for staff and visitors.

Key responsibilities

• Manage daily office operations and maintain an organised workspace.
• Answer phone calls, respond to emails and handle general correspondence.
• Schedule meetings, appointments and maintain calendars.
• Prepare, organise and maintain office files, records and documents.
• Order and manage office supplies and equipment.
• Assist with data entry, report preparation and document management.
• Coordinate with vendors, clients and service providers.
• Support accounting tasks such as processing invoices and expense reports.
• Assist with onboarding new employees and maintain personnel records.
• Organise company events, meetings and travel arrangements.
• Ensure office policies and procedures are followed.
• Perform other administrative duties as assigned.

Required profile

• Proven experience in an administrative or office support role.
• Strong written and verbal communication skills.
• Excellent organisational and time‑management abilities.
• High attention to detail and problem‑solving capability.
• Professional attitude with a customer‑service focus.
• GCSEs or equivalent qualifications; additional administrative certifications are a plus.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Office management software
• Databases
• Basic bookkeeping knowledge

What we offer

• Full‑time, Monday‑to‑Friday schedule.
• Opportunity to work in a dynamic, fast‑paced environment.
• Professional development and training.