Office Assistant – Private Family Office

About the role

We are seeking a proactive and highly organised Office Assistant to join a private family office in central London. Reporting to the Office Manager, you will be at the heart of the business, handling front‑of‑house duties while ensuring the smooth day‑to‑day operation of the office.

Key responsibilities

• Meet and welcome guests, creating a professional first impression.
• Manage office administration, records and filing systems.
• Schedule meetings, coordinate travel arrangements and maintain calendars.
• Process invoices, expense claims and support financial administration.
• Liaise with suppliers, contractors and IT support to resolve issues.
• Order office supplies and coordinate facilities management.
• Support internal communications and help organise company events.
• Provide general administrative assistance across all departments.

Required profile

• Previous experience in an Office Assistant, Receptionist, Administrative, PA or EA role.
• Exceptional organisational skills with strong attention to detail.
• Professional and discreet communication style.
• Ability to work independently and juggle multiple priorities.
• Fluency in both Russian and English (essential).

Required skills

• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft Excel.

What we offer

• A collaborative working environment within a successful family office.
• A broad, varied role with genuine responsibility.
• Opportunities for professional development and exposure to senior leadership.