Office Coordinator – Administrative & Customer Service Support

About the role

We are seeking an organised and proactive Office Coordinator to keep the daily operations of our busy Witney office running smoothly. You will act as the first point of contact for callers and customers, while providing essential administrative and operational support across the business.

Key responsibilities

• Answer incoming calls, handle customer enquiries and maintain professional communication.
• Process invoices, raise and match purchase orders, and manage statements using Xero.
• Enter new jobs into internal systems and chase outstanding payments.
• Coordinate repair enquiries from quotation through to order processing.
• Arrange same‑day couriers, manage vehicle movements and maintain office stationery supplies.
• Support health and safety administration, including risk assessments and compliance records.

Required profile

• Previous experience in a fast‑paced administrative, office support or customer service role.
• Excellent organisational abilities with a proven capacity to juggle multiple priorities.
• Strong written and verbal communication skills.
• Confident, self‑motivated and comfortable working in a dynamic environment.

Required skills

• Xero accounting software.

What we offer

• Private medical insurance.
• 28 days of annual leave.
• Opportunities for professional development and career progression.