Office Coordinator – Front‑of‑House & Operations

About the role

We are looking for an Office Coordinator to be the welcoming face of our London office and to ensure smooth day‑to‑day operations. The role blends front‑of‑house duties with office management, supporting both local staff and our German parent organisation.

Key responsibilities

• Manage the reception area, greeting visitors and providing excellent customer service.
• Coordinate meetings, catering, and events, ensuring all logistical details are handled.
• Act as the main liaison between Office Management, IT, Facilities and internal teams, including close collaboration with colleagues in Germany.
• Oversee access‑control systems and work with building security.
• Monitor office supplies, reorder stock and maintain inventory.
• Support onboarding and off‑boarding of employees and external consultants.
• Assist the Office Manager as needed and cover duties during absences.

Required profile

• Minimum 3 years experience as an Office Coordinator, Team Assistant or similar role.
• Strong service mindset with proactive and organised approach.
• Excellent communication skills and professional demeanor.
• Ability to work in an international environment and coordinate with teams in different countries.

Required skills

What we offer

• Competitive salary and generous holiday package.
• Pension contributions and private medical & dental insurance.
• Health assessment and access to training and development programmes.
• Modern workplace in a brand‑new office.
• Opportunities for career growth within a leading energy trading company.