Office Coordinator

About the role

The Office Coordinator will ensure a safe, efficient and welcoming workplace across Bibby Financial Services' Manchester office and support sites in Liverpool and Leeds. You will combine facilities management, health and safety, and employee experience duties to keep daily operations running smoothly.

Key responsibilities

• Lead facilities management and office coordination for the Manchester site.
• Greet and direct visitors, manage visitor logs and security badge issuance.
• Oversee the BFS helpdesk and respond to meeting‑room booking queries.
• Act as keyholder and maintain office security procedures.
• Coordinate vendor activities, including vending, coffee, copy supplies and external storage.
• Manage contractors and suppliers in line with company standards.
• Support onboarding and off‑boarding, including access administration and inductions.
• Schedule planned maintenance (PPM) and track statutory compliance.
• Travel occasionally to Liverpool and Leeds to ensure consistent standards.

Required profile

• Experience in multi‑site operations or medium/large office environments.
• Exposure to space planning, office moves and minor project coordination.
• Health and safety awareness within a facilities management setting.
• Confidence dealing with landlords, contractors and suppliers.
• Strong organisational skills and a commercial mindset for contracts and budgets.

Required skills

• Facilities management
• Health & safety awareness
• Vendor and contractor management
• Office security and keyholder duties
• Space planning and office move coordination

What we offer

• Salary up to £30,000 per annum plus performance bonus.
• Private healthcare for you and your family.
• 25 days holiday plus bank holidays, with buy/sell options.
• Opportunities to work across multiple sites and develop autonomy.