Office Manager / Executive Assistant – Surrey

About the role

This permanent, office‑based role supports the Director and Project Manager in delivering high‑quality projects across Surrey. You will act as the central hub for the team, ensuring smooth operations and excellent supplier relationships.

Key responsibilities

• Update finish schedules, order samples and prepare sample boards.
• Open and maintain trade accounts with suppliers.
• Provide ad‑hoc support to the Director, including diary management and CRM updates.
• Order and coordinate delivery of goods for projects, negotiate supplier discounts.
• Assist the design team with proposals as required.
• Produce financial reports, upload VAT receipts to Xero, reconcile bank statements and raise invoices.
• Manage office utilities, insurances and stock of essential supplies.
• Maintain the supplier database and ensure accurate records.

Required profile

• High attention to detail and excellent time‑management.
• Motivated self‑starter who thrives in a busy, varied environment.
• Strong communication and relationship‑building abilities.
• Ability to take ownership of workload and propose improvements.

Required skills

• Microsoft Office
• CRM systems
• Xero accounting software

What we offer

• Competitive salary of £30,000–£35,000 per year.
• Full‑time, office‑based role with flexible start/finish times.
• Opportunity to work closely with senior leadership on diverse projects.