Operations Coordinator – Estate & Operations

About the role

We are looking for an Operations Coordinator to support the day‑to‑day running of a busy private estate in Henley‑on‑Thames. You will be the hub for maintenance, events, visitor services and commercial activities, ensuring the estate operates smoothly and efficiently.

Key responsibilities

• Coordinate maintenance and repair works across buildings, offices and grounds.
• Liaise with contractors, tradespeople and specialist service providers to ensure high‑quality delivery.
• Manage servicing schedules for estate infrastructure, equipment and safety systems.
• Support residential and commercial property interests as a key contact for occupiers, contractors and advisers.
• Monitor maintenance schedules and follow through to completion.
• Assist with fleet and vehicle administration, including servicing, repairs and compliance.
• Ensure contractors adhere to site health and safety procedures.
• Help with estate improvement projects and refurbishment works.
• Act as a central point for internal and external enquiries, managing shared inboxes.
• Source goods and services, balancing quality, service and value for money.
• Maintain accurate records, databases and operational systems.
• Support bookings, events and estate activities, handling enquiries and identifying opportunities to enhance the visitor experience.

Required profile

• Enjoys variety and takes ownership of tasks.
• Builds strong relationships with people at all levels.
• Willing to roll up sleeves and work hands‑on.
• Organised, detail‑oriented and able to manage multiple priorities.

Required skills

• Excellent organisational and communication abilities.
• Ability to work with contractors, suppliers and internal teams.
• Proficiency in maintaining records and using basic office software.