Part Time Team Administrator

About the role

Bidwells is seeking a professional and friendly Part Time Team Administrator to support its Business Space Agency team in Milton Keynes. Working 15 hours per week, you will provide essential administrative assistance from the first client enquiry through to final invoicing, ensuring a smooth and high‑quality service experience.

Key responsibilities

• Manage client and job records using HubSpot and NetSuite.
• Generate purchase orders, process supplier invoices and issue client invoices accurately and on time.
• Prepare Letters of Appointment, Terms of Business and assist with AML checks and compliance documentation.
• Provide secretarial support: diary management, meeting scheduling, audio and copy typing, and preparation of presentations.
• Maintain electronic filing systems and oversee key management audits.
• Support property marketing by preparing property particulars, updating availability schedules and uploading details to AgencyPilot, Costar, Agents Society and other platforms.

Required profile

• Previous experience in an administrative or secretarial role.
• Highly organised with strong attention to detail.
• Excellent written and verbal communication skills.
• Self‑motivated and able to work independently within a team environment.

Required skills

• HubSpot
• NetSuite
• AgencyPilot
• Costar
• Agents Society

What we offer

• Flexible part‑time schedule (Monday‑Friday).
• Opportunity to work within a leading commercial real‑estate consultancy.
• Supportive team environment and professional development opportunities.