Part‑time Office Assistant – Edinburgh

About the role

Locogen is seeking an entry‑level Office Assistant to join its Edinburgh office on a fixed‑term, 12‑month contract. Working 16‑20 hours per week across 4‑5 days, you will be the first point of contact for visitors, callers, and email correspondence, helping to maintain a welcoming and efficient workplace.

Key responsibilities

• Act as the front‑of‑house, greeting visitors, answering phones and directing calls.
• Manage mail activities and coordinate incoming/outgoing correspondence.
• Oversee the outsourced cleaning service, ensuring high standards of cleanliness and restocking kitchen, bathroom, printer and stationery supplies.
• Maintain the office contract register, arrange renewals and source cost‑effective contracts.
• Serve as Fire Warden and First Aider, conducting regular safety inspections and reporting hazards.
• Arrange travel and accommodation for new starters and group bookings.
• Support internal and external meetings, catering and event organisation.
• Assist the Executive Assistant and Planning Coordinator with company events and administrative tasks.

Required profile

• Enjoys a varied day‑to‑day workload with strong organisational abilities.
• Detail‑oriented and takes pride in maintaining a clean, safe, and inclusive office environment.
• Comfortable interacting with staff, visitors and external partners.
• Entry‑level candidate able to report to the Executive Assistant and Planning Coordinator.

Required skills