Payroll Coordinator

About the role

We are seeking an organised and detail‑oriented Payroll Coordinator to own payroll administration and reporting for roughly 100 employees. Working closely with our outsourced payroll provider, you will ensure payroll is processed accurately, efficiently and on time while delivering excellent support to staff and managers.

Key responsibilities

• Coordinate the end‑to‑end monthly payroll process with the external provider, preparing and validating data against deadlines.
• Calculate and verify payroll adjustments such as starters, leavers, salary changes, bonuses, commissions, holiday pay and deductions.
• Investigate and resolve payroll queries from employees and managers promptly.
• Maintain accurate payroll records and employee data in BambooHR and related systems.
• Perform payroll reconciliations and validation checks to guarantee accuracy.
• Produce regular payroll reports, dashboards and data analysis using Excel.
• Analyse payroll trends, identify discrepancies and recommend process improvements.
• Develop and maintain payroll procedures, documentation and user guides.
• Partner with Finance, managers and the payroll provider to meet deadlines and compliance requirements.
• Support continuous‑improvement initiatives to boost payroll efficiency and reporting capability.

Required profile

• Proven experience as a Payroll Coordinator, Payroll Administrator or Payroll Officer.
• Experience working with an outsourced payroll provider.
• Strong understanding of payroll processes, controls and data management.
• Exceptional attention to detail and commitment to accuracy.

Required skills

• Advanced Excel (Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, data validation, reporting, data analysis).
• Experience with BambooHR or similar HR/payroll systems.

What we offer

• Flexible working patterns – part‑time or full‑time hours.
• Opportunity to work with large data sets and influence payroll efficiency.
• Collaborative environment with finance and HR teams.