Personal Assistant – Executive Support

About the role

We are seeking a proactive Personal Assistant to provide high‑level administrative and operational support to senior leadership in London. The role enables executives to focus on strategic priorities by handling day‑to‑day executive tasks and acting on their behalf within agreed limits.

Key responsibilities

• Manage complex, multi‑time‑zone calendars, schedule meetings and coordinate priorities.
• Serve as the primary point of contact for the leadership team, handling enquiries and routing requests.
• Arrange domestic and international travel, including flights, accommodation, visas and detailed itineraries.
• Process travel expenses and raise purchase orders in line with company policy.
• Coordinate meeting logistics, including video‑conferencing and virtual meeting technology.
• Handle office administration tasks such as IT and facilities requests.
• Prepare, format and distribute presentations, reports and other business documents.
• Organise internal events, leadership meetings, town halls and team activities.
• Support departmental projects and provide administrative assistance to team members.
• Exercise sound judgement when acting on behalf of the executive within delegated authority.

Required profile

• Previous experience supporting senior executives or leadership teams as an Executive Assistant or Personal Assistant.
• Excellent organisational skills with the ability to manage multiple priorities and changing deadlines.
• Strong diary management experience across different time zones.
• Professional handling of confidential information with discretion and integrity.
• Proactive, solutions‑focused attitude and ability to remain calm under pressure.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Concur (or similar travel & expense system)
• Microsoft Teams
• Zoom
• Webex

What we offer

• £192.30 per day PAYE (flat rate) or £261 per day via umbrella.
• 37.5 hours per week.
• Fixed‑term contract from 3 August 2026 to 4 September 2026.