Personal Assistant & Office Administrator (CEO Support)

About the role

This position supports the CEO and senior leadership team of an international business. It combines executive assistance, office administration, HR support, marketing coordination, compliance and operational duties in a fully office‑based environment.

Key responsibilities

• Manage the CEO’s diary, schedule meetings, prepare agendas, take minutes and track actions.
• Arrange international travel, accommodation and itineraries; prepare presentations and business documents.
• Coordinate weekly team meetings, maintain records, and support day‑to‑day business operations.
• Maintain health & safety policies, risk assessments, fire safety and PAT testing compliance.
• Administer insurance documentation, policy renewals and annual reviews.
• Maintain employee records, support confidential HR tasks, and liaise with payroll and benefits providers.
• Assist with email marketing campaigns, website updates and broader marketing initiatives.
• Oversee office supplies, stationery, post and ensure a professional office environment.
• Coordinate charitable projects and stakeholder engagement activities.

Required profile

• Experience as a PA, Senior PA, Office Administrator or Office Manager supporting senior stakeholders.
• Excellent organisational, communication and multitasking abilities.
• High professionalism, discretion and confidentiality.
• Proactive, flexible and solution‑focused approach.
• Ability to work independently and manage competing priorities.

Required skills

• Microsoft Office

What we offer

• Highly varied role with significant responsibility and direct exposure to an entrepreneurial CEO.
• Supportive, collaborative working environment with international business exposure.
• Involvement in charitable initiatives.