Personal Assistant & Office Manager

About the role

We are looking for a proactive Personal Assistant & Office Manager to support the Company Secretary/Head of HR and the CFO while ensuring the smooth operation of our Central London office. The role blends executive assistance with day‑to‑day facilities management in a fast‑moving investment environment.

Key responsibilities

• Manage complex diaries, travel arrangements and meeting logistics for senior leaders.
• Coordinate board and committee meetings, prepare documentation and take minutes.
• Handle company secretarial tasks, KYC documentation, audit files and governance records.
• Process expenses, manage correspondence and provide confidential administrative support.
• Oversee office facilities: meeting rooms, catering, supplies, courier services and SharePoint filing systems.
• Facilitate employee onboarding, equipment setup and induction programmes.
• Organise corporate events, team activities and office initiatives.
• Liaise with employees, visitors and suppliers as a primary point of contact.

Required profile

• 4‑5 years of experience as a Personal Assistant or Office Manager, preferably in professional services, finance, legal or investment firms.
• Exceptional organisational ability and attention to detail.
• Strong written and verbal communication with high‑level stakeholder management.
• Proven discretion handling confidential information.
• Proactive, hands‑on attitude and ability to juggle multiple priorities.

Required skills

• Microsoft Office
• SharePoint

What we offer

• Private medical, dental and optical insurance.
• 23 days annual leave plus 3 additional days around Christmas.
• Opportunity to work in a collaborative, high‑performing investment business.